Pegasus Planning

Events ServicesTexas, United States0-1 Employees

Pegasus Planning is an events services firm based in Plano, Texas, that organizes conferences, meetings, and special events for associations and corporations, typically handling programs of up to 500 attendees. The company offers end-to-end support, guiding clients through every stage of the planning process to deliver high-quality, memorable experiences for attendees. It is positioned as an extension of the client’s own meetings team, providing expertise where needed rather than acting as a stand-alone vendor. Capabilities include full meeting management or handling sub-projects, as well as researching and managing RFPs, negotiating contract terms and concessions, budgeting, and coordinating vendors. On-site assistance is available to manage logistics from start to finish, including food and beverage, audio visual, tours, and transportation.

Pegasus Planning targets associations and corporate clients seeking efficient, reliable event support. By handling planning, budgets, vendor coordination, paperwork, and on-site execution, the firm aims to reduce clients’ administrative burden while maintaining control over program details. Its scope encompasses meeting planning, vendor coordination, and various event components such as catering, AV, tours, and transportation. With a very small team, the company emphasizes a practical, hands-on approach that acts as an extension of the client’s meetings function. This overview reflects the company’s focus on dependable event execution and quality service.

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